Prompt is a technique used in Generative AI as input provided by the user to guide the backend pre-processed language model to generate particular output like text content, images, videos, audio, codes and other types of content. It varies depending upon the Generative AI tool.
Let’s start with Introduction to Generative AI which has a history of over 50 years, where it started its journey as ChatBot in the 1960s. It is based on machine learning and deep neural networks (function like a human brain system).
Usage of Generative AI over many industries and sectors are increasing day by day because of its important potential for achieving desirable productivity, automation capabilities and encouraging innovation, especially in the new content creation industries.
Like many other industries, Generative AI has been utilized in Human Resources. In this article we are going to discuss what is Generative AI in HR and how it works.
Understanding Generative AI in HR:
As a technology, Gen AI tools are used for creating job recruitment related tasks such as creating customised job descriptions, answering frequently asked questions from the candidates, performance management, email communications and workforce planning etc., etc.
It is not like traditional HR tools, it is trained by large language models that utilise customized inputs from HR related and provide output in response to that particular prompts (instructions given by user’s) to help HR as assistants. Large Language Models (LLMs) are core technologies behind this Generative AI function. Enroll with Generative AI in HR course to get deep knowledge about how Generative AI works for HR professionals.
What is Prompting? And how does it work with Gen AI tools?
Do you know about chatbots? That answers our doubts or questions if we visit a particular website for getting information. There we can type our questions and it has a reply based on our query. Like this how Generative AI works. Those queries are considered Prompts in the Generative AI era.
Prompting is the creation of instructions, queries or questions as input called Prompts to guide AI models in generating required output.
So once the user enters the appropriate prompt into the Gen AI tool like Chatbox, the Particular AI model analyzes the prompt query and delivers the output. The accuracy of the output is based on its trained backend model and latest updates. This is Gen AI prompting work.
Top 10 Generative AI prompts for HR professionals:
Prompt for Creating Job description:
Draft the job description based on the below information on behalf of organisation:
- Job Title: Clearly state the position name.
- Summary: Provide a brief overview of the role.
- Responsibilities: List the main duties and tasks.
- Skills and Qualifications: Detail the necessary skills, experience, and education.
- Company Information: Include a short description of the company and its culture.
- Opportunities for Growth: Mention potential career advancement opportunities.
- Location and Hours: Specify the job location and working hours.
- Application Process: Outline how candidates should apply.
Creating Holiday List and Leave Policy:
Create the Official Holiday List for 2025 on behalf of organisation in 4 column table, first column title consist S.no. The second column title has a date, third column title is day and fourth column is occasion. Include Indian government mandatory holidays also in this table.
Create Content for detailed Leave policy document should consist of brief overview of the policy, guidelines of the leave policy, types of leave such as 12 casual leave, 3 sick leave, 9 earned leave, maternity leave (max 26 weeks), paternity leave (max 7 days), leave entitlement, application and approval processes, leave rules and regulations and finally Revision rights of the policy.
Interview questions
List 5 interview questions that test a candidate’s managerial skills. For each question, provide the answer a highly skilled candidate would give and the answer a low-skilled candidate would give. This helps the interviewer to understand the candidate’s fitness to job role clearer.
Screening resumes
Based on the attached job description for [Mention Job Title Here], Let’s analyze this candidate’s provided resume and highlight their most relevant skills, experience, and achievements, identifying any potential gaps in qualifications and noting key strengths that align with the role’s requirements.
Job offer email
Write a job offer email for a [ add job title ] with a start date of [ insert start date ], including a starting salary of [ insert starting salary in LPA ]. Additionally, tell them documents {mention documents} are required to submit while joining the company. Mention salary breakups {Provide If any salary breakups) and offer expired policies (details of expiry dates, rules) as provided.
Welcome Email
Create a new hire welcome email for a [ insert type of position ] using [ insert your company’s name ] professional tone of voice.
Learning and Development
Create a 3 month detailed and structured onboarding and training program plan for new employees, including topics and resources to ensure they meet the required qualities and are ready to go production.
Performance appraisal:
Create a detailed performance appraisal form for [employee name], detailing major performance indicators in accordance with their position as [job title] within the [department], with areas for assessing their achievements, areas for development, development objectives, and qualitative assessment of their teamwork, communication, and problem-solving skills, making sure the form is customized to provide an overall perspective of their performance.
Employee Retention
Write a specific email to [employee name] conveying the employee’s appreciation for their recent contributions on [specific project], spotlighting how their work directly impacts [company goals] and brings value to the team.
Conclusion
So finally keep some best tips to create better prompts. Be Specific about fields such as job roles, company’s brand persona, or timeframes. Keep It Simple. Avoid unnecessary details. Use straightforward language. Test and Refine. If the initial result is unsatisfactory, your prompts will need changes.